The availability of online data of employees will help organisations take many administrative decisions easily, such as planning recruitments and posting officials to a task as per their experience and qualifications.
The electronic Human Resource Management System (e-HRMS) for central-government employees was launched on December 25.
This implies that all central- and state-government employees will now be able see all their employment details, pertaining to service book, leave, General Provident Fund (GPF) and salary online. In addition, they will also be able to apply for different kinds of claims, reimbursements, loans, advances, leaves, leave encashment, LTC and tour advances, as well as claims, on a single platform.
With the implementation of e-HRMS, both central- and state-government employees will be able to update the data—after logging into the system — which will be approved by the concerned administration. This means that they will not have to be dependent on the administration for data updation, which delays the process. It will also allow government employees to track status and match details instantly.
Neeta Verma, DG, NIC, says, “e-HRMS will give a comprehensive and combined view of the human resource deployed by the Government. It is a cost-effective initiative, thus sustainable in the long term.”
“It will also provide HR analytics for the Government, she adds.
Apart from these functional benefits, the e-HRMS will help the Government appoint the right people at the right posts, thus extracting the best from the employees.
The system is designed to obtain all management-related inputs and reports through its dashboard, and details of pending data updation as well as claims, will be visible online to senior authorities who will instil more responsibility and accountability among all government servants.
This is a step in the direction of full automation of the Human Resource Management System, with a target to bring all employees of the Government of India onto the employee portal. This will ensure that all processes of personnel management, from hiring to retiring, are on the digital platform, and the manual system of handling personnel management is dispensed with.
Next month, a workshop will be conducted for all ministries and departments, wherein they will be asked to take necessary steps for the early implementation of the system.
The availability of online data of employees will help organisations take many administrative decisions easily, such as planning of recruitments, posting of officials as per their experience and qualification, and so on. It will also help employees concentrate more on public service, once free from the personal anxiety of getting their pending work done. That will make public delivery more satisfactory and more employees will be available for the core work of the Government than for maintaining the Service Book.
Availability of centralised data will facilitate the Government’s policy research and planning, as information pertaining to educational qualifications and other competencies and deficiencies may be easily obtained. It will enable the Government to take transfer and posting decisions more pragmatically, based on reliable first-hand data.
The e-service book for DOPT employees launched on March 30, 2017 was also an initiative towards full automation, with live updation of all records. It was planned to go on a bigger and single platform for all central-government employees, so that all transactions— from hiring to retirement—of a government servant are fully automated.