Indian Railways has launched the 100 per cent digitised online Human Resource Management System (HRMS) in a bid to improve productivity and ensure employee satisfaction. This move is a major step towards making the country digitally empowered. Not only will the employees be more tech savvy, their functioning will also become more effective, transparent and accountable.
The Employee Self Service (ESS) module will allow railway staff to interact with various modules of HRMS, including communication regarding change of data. The Provident Fund (PF) Advance module will enable them to check their PF balance and apply for PF advance online. The employees can also check the status of their PF application online. The processing of advance will also be done online.
There is a Settlement module for the benefit of the retiring employees, which digitises the entire settlement process. The settlement forms and pension booklets can be conveniently filled in online. The service details are also obtained online and pension is processed faster, without use of paper. This system will also make it easier to monitor the settlements and speed up the processing.
The digitisation process had begun early this year when the Railways launched the HRMS Employee Mobile App or HEMA. The Employee Master module already stores all the basic information and details of the employees. The Electronic Service Record module has replaced the physical Service Records that used store the service related details of employees. Now, all the information is stored in digital format. Even the Annual Performance Appraisal Report (APAR) is now digitised. Electronic passes are now issued online instead of the physical paper pass.