Five ways modern HRMS solve traditional issues faced by HR

Modern human resource management systems (HRMS) are helping HR by handling all the mundane, repetitive and time-consuming tasks.

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The modern corporate world is very demanding. It is even more so when it comes to the HR function. Issues related to skill gap, shortage of talent and alignment of employee objectives to business objectives are all, some of the challenges that pose a big threat to HR professionals. It gets very difficult for the HR to divert its mind from the regular work, such as management of payroll, performance or leave and attendance and focus more on the strategic side of the business.

With new and advanced technologies at hand to render help now, it has become possible for HR personnel to invest more time in understanding the business of the company and contribute towards producing quantitative results— in terms of increasing the productivity level of employees and keeping them motivated to perform better. HRMS software have really made the life of HR professionals very easy by automating most of the repetitive, time consuming and non-productive tasks.

It is high time the companies updated their HR technology policies, to allow their HR department to be more agile and capable of contributing to the direct growth of the organisation. Generally, smaller enterprises feel that everything is going fine as long as the organisation is small and so is the workforce. But that may not be wise. As the business grows and more employees are hired, it becomes essential to adopt new technologies to stay ahead of competition.

An HRMS software is exactly what is required to give organisations the edge over their competitors. It takes care of all the day-to-day tasks of HR— maintaining the payroll cycles, managing leaves and attendance of employees, and so on. Platforms such as Kredily also provide other useful features, such as an ESS system and a social-interaction platform for employees, called Machax.

Companies face a number of issues while using conventional systems, but here’s how a new-age HRMS technology helps them overcome all of those as follows:

Securing and storing data: The traditional method of storing employee and HR data was in the form of files and papers. Naturally, this required a lot of storage space. With time, this practice got replaced by spread sheets, which were prone to human errors. A good HRMS offers an answer to all these problems, allowing you to store unlimited employee data with security features that prevent sharing of the data with any third-party client.

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It also allows you to create documents and store them safely, which saves a lot of time that would have otherwise gone into sorting piles of files.

Securing and storing data: The traditional method of storing employee and HR data was in the form of files and papers. Naturally, this required a lot of storage space. With time, this practice got replaced by spread sheets, which were prone to human errors. A good HRMS offers an answer to all these problems, allowing you to store unlimited employee data with security features that prevent sharing of the data with any third-party client. It also allows you to create documents and store them safely, which saves a lot of time that would have otherwise gone into sorting piles of files.

Employee self-service: The ESS systems allow the employees to post queries to HR on the server and apply for leaves and holidays. The staff members can also check their salary structure and manage their leaves. Earlier, the HR had to spend a lot of time attending to various employee queries, but now they can use this time to focus more on strategic planning.

Complying with statutory guidelines: Non-compliance with statutory guidelines can have major implications for the company, in the form of fines and penalties. Now the HR does not have to take care of all the legal implications. Kredily’s HRMS has simplified most compliances such as PF, ESI, PT, and TDS.

Payroll management: Payroll processing is the most important task of the HR. It involves calculation of wage, bonuses and reimbursements, and also appraisals. The manual way of managing payroll processing involved use of pen and ink, calculators and spreadsheets. All of these were prone to mistakes and consumed a lot of time. Wrongly paid wages can lead to employee dissatisfaction and chaos. Kredily’s HRMS helps manage payroll processing in compliance with all statutory guidelines.

Leave and attendance management: The days of using classroom registers and spreadsheets to manage attendance and leaves are over. Kredily’s HRMS provides the web clock-in and clock-out feature to take care of the same. It also has a biometric system to manage attendance and gives real-time information about the number of leaves of each employee.

Making lives easier for HR, HRMS allows you to focus more on planning a roadmap for the skill building of the employees. By letting technology handle the repetitive, mundane and monotonous work, it ensures an increase in employee productivity and creates a better culture, where everybody can grow and achieve bigger goals.

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